Document the job. Before the job documents you.
Daily logs structured for real job sites — weather, crew, work performed, delays, incidents. Photos organized by project, not buried in a camera roll. Two minutes a day. Defensible forever.
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The dispute happened on a Tuesday in March. Your log for that day is a text message thread.
Every contractor has been there. A delay happens, a change gets made, something goes wrong — and when it comes time to figure out what happened, the record is a group text, a memory, or nothing.
Daily logs exist to protect you. TradeTrack makes them fast enough to actually fill out every day — structured, timestamped, and attached to the project.
Every field that matters on a job site.
Daily logs in TradeTrack are structured — not a blank text box. Fill in the fields that apply. Skip the ones that don't. The record is dated, timestamped, and tied to the project.
| Field | What it captures |
|---|---|
| Date | Auto-set to today. Adjust if logging yesterday's work. |
| Weather | Conditions on site — sun, rain, wind, temperature. |
| Crew count | How many workers were on site that day. |
| Work performed | What actually got done. Narrative field — write what you need. |
| Materials used | Materials installed or consumed that day. |
| Equipment on site | What equipment was active. |
| Visitors | Inspectors, owners, architects, anyone on site who wasn't crew. |
| Incidents | Safety incidents, near misses, anything that needs a record. |
| Delays | What slowed the job and why. |
| Inspections | Inspections that occurred and the result. |
A daily log with weather, delay reason, and crew count is the difference between a defensible schedule delay claim and a contractor who "just says it rained." Fill in the fields. Let the record do the work.
Job site photos. Organized the way your brain works.
Create albums per project, upload photos from the field, and organize them into folders. The right photo is always findable — not buried in a 4,000-image camera roll shared with your family.
Every project has its own album.
Photos are organized at the project level. Create multiple albums per project — rough framing, MEP rough-in, inspections, punch list — and keep each phase documented separately.
Organize within projects.
Folders within albums let you go deeper. Separate exterior from interior. East wing from west. Before from after. The structure is yours to define.
Browse and review in the app.
Photos open in a full lightbox viewer — no downloading, no switching apps. Review progress photos, zoom in on details, and share what you need.
Clients see the progress. Without the phone calls.
Open a photo album to your client portal and every photo you upload automatically appears in the client's view. No weekly photo email. No texting images one at a time.
What you do
- Upload photos from the job site to the project album
- Open the album to the client portal with one toggle
- Client sees new photos on their next portal visit — no action required from you
What the client sees
- A clean photo grid organized by album
- Full lightbox view for any photo
- No access to photos in albums you haven't opened to them
- No TradeTrack account required
Documents where your crew can find them.
Upload plans, specs, submittals, and any other project document. Organize them into folders per project. Share specific folders with clients and subs — or keep them internal.
- Upload any document type to a project
- Folder organization per project
- Rename and delete documents from the project view
- Share specific folders with linked subcontractors
- Share specific folders through the client portal
- Documents always reflect the latest uploaded version
Document management in TradeTrack is not a full-featured DMS. It handles the documents that need to live on a project — plans, specs, submittals, reports. For large-scale document control workflows, TradeTrack complements your existing tools.
A log entry with photos is a record that holds up.
Attach photos directly to a daily log entry. The photos are timestamped with the log date and tied to the project. When you need to show what the site looked like on the day of the delay, it's right there.
The log
Fill in the daily log for the date. Weather, crew, work performed, delays. Takes two minutes.
The photos
Attach photos from that day directly to the log entry. What the site looked like. What the problem was. What got done.
The record
The entry is timestamped and tied to the project. Exportable. Searchable. There when you need it — months later, in a dispute, in an arbitration.
Daily logs: now available.
Daily logs are built and rolling out to all TradeTrack plans. If you don't see them yet in your account, they'll be available shortly — or reach out and we'll enable them directly.
Contact SupportThe job site is where the work happens. Document it there.
Paper logs get lost. Notes app entries don't have weather or crew counts. A text message thread is not a job record. TradeTrack's daily logs are structured, timestamped, and attached to the project — so when you need to reconstruct what happened on a given day, the record is there. Not in someone's memory. Not in a group text. In the platform.
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