Know exactly what you've committed before the invoice arrives.
Create purchase orders linked to your schedule tasks and estimate sections. Committed spend rolls up automatically into your project costs — so you're never surprised by where the budget went.
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You placed the order. But is it in the budget?
Most contractors track material orders in a separate spreadsheet, a text thread with the supplier, or nowhere at all. By the time the invoice comes in, nobody remembers what was ordered, what it was supposed to cost, or which project it was for. TradeTrack connects every purchase order to the project, the task, and the estimate — so committed spend is tracked from the moment you place the order, not when the bill arrives.
Ordered. Linked. Tracked.
Every purchase order in TradeTrack is connected to the rest of your project — not floating in a separate system.
Create
Build a PO with vendor info, line items, quantities, and a needed by date. Link it to the task it supports or the estimate section it came from.
Issue
Issue the PO when you're ready to order. Status moves from Draft to Issued. Committed spend is recorded against the project the moment it's issued.
Receive
Mark quantities as received when materials arrive — full or partial. Status updates automatically from Issued to Partially Received to Received.
Everything a PO needs. Nothing it doesn't.
Practical fields that cover your real workflow — vendor info, line items, dates, links to tasks and estimates, and status.
Vendor & contact
Name, contact info, and vendor details on every PO.
Line items
Materials, quantities, unit costs, and line totals.
Needed by date
Set the date materials are required on site.
Expected delivery
Track when the order is actually expected to arrive.
Linked task
Tie the PO to the schedule task that needs the material.
Linked estimate section
Connect the PO back to the estimate line it came from.
Receiving
Mark quantities received — partial or full — as materials arrive.
Notes
Internal notes on the order, vendor terms, or delivery instructions.
PDF export
Export any PO as a PDF to send to the vendor or keep on file.
Status tracking
Draft → Issued → Partially Received → Received → Closed / Cancelled.
Committed spend tracked from day one.
The moment a PO is issued, the committed amount flows into your project cost view. You see budget vs. committed vs. actual — not just invoices after the fact.
See what's committed before it's billed.
Issued POs show as committed spend in your cost tracking dashboard. You know the financial exposure on every project before a single invoice lands.
Compare PO costs to your estimate.
Link a PO to an estimate section and TradeTrack shows you how actual purchasing compares to what you estimated the materials would cost. Catch overruns before they become problems.
Every PO rolls up to the project total.
Material costs from all POs, labor from time tracking, and change orders all feed into one project cost view. No manual consolidation.
From draft to done — every step tracked.
The full PO lifecycle from creation through receipt or cancellation.
PO is being built. Not yet committed to the project budget.
Order has been placed. Committed spend recorded against the project.
Some line items received. Still expecting the rest.
All quantities received. Order is complete.
PO is finalized and closed out.
Order was cancelled before receipt.
POs that talk to the rest of your project.
A standalone PO tool is just another spreadsheet with a nicer interface. TradeTrack's purchase orders are connected to your schedule, your estimate, and your cost tracking — so buying materials is part of managing the project, not a separate job someone has to reconcile at the end of the month.
Start Free TrialPurchase orders work best in context.
Ready to stop losing track of what you've ordered?
7-day free trial. Cancel anytime.